Documentation | Events
Imagine if your membership system could manage unlimited free or paid events and take no commission! Well. Your mition portal does just that!
Designed to be able to help organisations manage all their event needs in one easy-to-use system.
Create public or private events and provide various ticketing options and categories.
The Event List is a web component you can put on a webpage, leave the tags blank or select any tags the events that match (intersection) of any the tags will display.
For example, if the event has tags Social, Webinar and the Event List control has Webinar, eLearning then the event would display as they intersect at Webinar.
Only events that are older than 14 days are displayed, they automatically archive themselves off your website.
The control size is recommended to be 12 as it will automatically adjust the size for mobile.
You can now optionally select a specific event category to display when displaying events on a webpage, so you can create dedicated pages around that type of event and then list the related events on the same page.
You can review a list of attendees for an event or a particular date and time of an event. Edit the event and select the "attendees" button. This Event Attendees screen will show you a list of all registered members who have subscribed and how many tickets they are allocated (some events allow users to purchase multiple ticket types).
The event attendee page has the ability to email / txt and add/remove attendees. You can manually send attendees reminders of the event, or any other news about the event.
This is a useful function to let users know more details about an event, where it is being hosted or how to join if you do not want to make this information public.
In order to simplify Event Payments we introduced Ticket Categories and Ticket Subcategories.
You can manage these under Admin Settings > Events
You can setup event pricing based on Ticket Categories and Ticket Subcategories, then within the Event editor you only need to select the Ticket Category. As the majority of pricing will be the same, it was much more efficient to keep ticket pricing separate rather than having to add it for each individual event.
You can setup:
When a user subscribes to an event or purchases a ticket, their ticket appears in their settings > events page, on the day of the event a link to the event is on the dashboard so it is the first thing they see.
Users can add events to their calendar, print and also allocate guest tickets.
When a user purchases more than 1 ticket, e.g. 10 tickets they can allocate each of these tickets to different guests, the minimal information for a guest is firstname. If a user purchases multiple tickets such as 1 x member ticket and 5 x guest tickets and 2 x gold member tickets they will see ALL of these tickets in their ticket for this event, making it easy to manage ALL of their tickets in one place.
Each guest is given a unique QR code that can be used for checking in at events.
Auto reminders are a great way to remind people they have an event coming up! Use the email template feature for auto reminders to send an email to all users who are subscribed to events. You can setup multiple reminders such as a week before and the day before for all events for your organisation.
The event module is pretty flexible, here are some ways clients use it.
A simple event, paid or free, users just find and subscribe and pay if required.
Events with multiple days
You are setting up an event for a big global band and they are playing for 3 nights, add a single event but then add multiple show times (you can add multiple dates and times to an event). If you do not check the checkbox that says these are "free with parent", then each of the dates/times you add becomes a separate payable event i.e Users are not automatically enrolled in ALL of the dates and times only the date they select (a drop down of different event dates shows up) and it also shows when all tickets are sold out.
You can use the event module to manage in person or online courses, simply create the first event, put in details about the course and then create all the course dates and times (you can add multiple dates and times to an event) and flag these as "free with parent", this means that when someone joins the course, even if halfway through, they are added to the entire course and ALL the dates and times.
As you add a new Date/Time all the users enrolled in the course will be added also.
You might have a Course that needs a combination of these, so you might setup a sample course and a paid course. Its easy to copy a course and have different settings for each course. You can also modify all the details of a specific date and time if you wanted, by default it inherits all of the fields from the master (parent) event record just to save you from having to enter all the details multiple times, but all of this can be overwritten. Child courses cannot have additional child courses at this stage, so its a 2 level maximum, this an also limit how to manage paid tickets, however you can provide free tickets to members if they have subscribed another way (ie. through a membership subscription).
The system allows you to create pricing that is only available if you know the discount code, you can create a discount code like SPECIALOFFER or ONEFORFREE and allow users to use this, you can set these to only be accessible to members and only allow the discount code to be used once per person (max per person=1).
We are now able to have different tag categories, so your events might use tags like Days of the Week, or Region. When displaying event lists, these tag filters will automatically appear.
Events also can be displayed filtered to group together, say for example a event had 100 different dates and times, it would appear 100 times, by only showing the parent record this will only show once.